Role Description
The Premises Manager manages the department in charge of ICRC premises and infrastructure within a Delegation. This role reports to the Finance and Administration Manager based in Tel Aviv.
Relationships
Internally, interacts with other ICRC employees and/or premises users.
Externally, interacts with municipal authorities, landlords, suppliers, service providers, etc.
General Duties
Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement;
Understands and adheres to the ICRC Code of Conduct;
Understands the roles of the components of the International Red Cross and Red Crescent Movement;
Respects and observes staff regulations and security rules at all times;
Represents the ICRC in a professional manner at all times;
Develops and maintains a pleasant and conducive working environment with colleagues and line managers;
Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC;
May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.
Acts as a focal point for determining accommodation and office space needs and identifies premises accordingly;
Analyse the setup of premises, including passive security measures in place and proposes corrective measures when necessary. Arranges the establishing of the lease agreements;
Coordinates proper maintenance of all premises and infrastructure;
Supervises the department in charge of managing premises and infrastructure. Trains and supervises staff and organizes the work;
Contributes to drawing up housing policy;
Deals with relevant external contacts, service providers and suppliers. Coordinates maintenance work carried out by external contractors;
Supervises, controls and prepares all payments and service costs related to premises/maintenance;
Supervises the ordering or purchasing of necessary materials and supplies, in coordination with logistics staff and maintains related stock if any;
Keeps proper files and statistics.
People Management
Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members;
Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed;
Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year;
Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities.
Certifications
University degree or advanced technical certificate or equivalent;
Fluent command of English and Hebrew;
Computer proficiency;
2-3 years of experience in a similar role within office/premises administration;
Experience with contract management a strong asset;
Experience in budgeting, forecasting, project management a strong asset;
Experience in security response and awareness a strong asset;
Experience working in an international/humanitarian organization a strong asset.
Scope & Impact
Establishes the budget for all ICRC-rented premises.
Is in charge of all aspects of premises management in a medium-sized delegation or large sub-site.
Additional information
Working Rate: 100%
Starting Date: As soon as possible
Location: Tel Aviv
Job Level: B2
Length of Assignment: 12-month contract (extendable)
Trial Period: 3 months
Application deadline: 20.05.2025#
